What our bookkeeping covers
| Task | Frequency | What you get |
|---|---|---|
| Bank and card feed coding | Weekly or monthly | Every transaction categorised, with rules set up for recurring items |
| Receipt and bill matching | Weekly or monthly | Documents attached in the ledger or your document tool |
| Customer invoices and receipts | As agreed | Invoices raised or posted, payments applied |
| Vendor bills | As agreed | Bills posted with the right expense account and class or location |
| Bank and card reconciliations | Monthly | Reconciliation reports that tie to statements |
| Journal entries and adjustments | Monthly | Accruals, prepayments, reclassifications and corrections, each with support |
| Multi-entity books | As agreed | Separate ledgers per entity, with intercompany entries matched on both sides |
| Query list | Weekly | One list of open questions for you or your client |
How a bookkeeping file runs
- Set-up. We review the chart of accounts, bank rules, classes or tracking categories and any prior-year adjustments, and agree a checklist with you.
- Weekly or monthly cycle. The bookkeeper codes, matches and posts; the query list goes out on the agreed day.
- Review. A senior checks coding, reconciliations and unusual items, then signs off.
- Hand-back. You receive the reconciled ledger, the query list and a short note of anything you should know.
Software we work in
QuickBooks Online, Xero and Zoho Books, Sage and NetSuite, plus receipt and bill tools such as Dext, Hubdoc and Bill.com, and ecommerce and payment platforms such as Shopify, Amazon Seller Central, Stripe and PayPal. If you use something else, tell us on the scope call.
Frequently asked questions
How do you handle transactions you cannot code?
We keep a running query list for each client and send it on an agreed day, usually weekly. Uncoded items sit in a clearly named suspense account until answered, never in a guessed expense account.
Can you clean up books that are months behind?
Yes. Catch-up and clean-up work is quoted per client file, based on months to cover and transaction volume. We reconcile month by month from the last reliable balance and list every adjustment for your review.
Do you work on our firm's file or the client's file?
Either. Most CPA firms give us accountant access to each client's ledger. For SMEs we usually work in the company's own file with a user login.
How is bookkeeping priced?
Usually per client file, with a fixed monthly fee based on transaction volume and complexity. Overflow and clean-up work can also be billed per chargeable hour, from USD 12. See pricing.
General information only, not legal, tax, audit or professional-conduct advice. Rules, standards and software features change, so confirm the position that applies to your firm before you act. See our disclaimer.
