Accounts payable
- Bill capture from email or your bill tool, coding and approval routing set up as a workflow in your system.
- Vendor queries and communication: missing invoices, statement differences and remittance details.
- Three-way matching of purchase orders, goods received or service confirmations, and supplier bills before a bill is approved for payment.
- Vendor statement reconciliations to catch missing or duplicate bills.
- A weekly or fortnightly payment run report for approval.
- Vendor master changes checked against an independent source before they are made.
Accounts receivable
- Invoices raised from your billing data or contracts.
- Cash application and unapplied cash follow-up.
- Ageing reports and analysis by customer and age band, with collections emails on an agreed schedule.
- Credit notes, disputes and write-offs prepared for your approval.
Controls built in
Segregation of duties is set up from day one: we prepare, you approve. Changes to vendor bank details are confirmed through a channel other than the request itself. Our security page explains how access is managed.
Frequently asked questions
Do you make payments on our behalf?
No. We prepare the payment run and supporting report; an authorised person at your firm or the client approves and releases it in the bank or payment tool.
Can you chase customers who pay late?
Yes, by email using templates you approve and from a mailbox you control. Escalations go back to you.
General information only, not legal, tax, audit or professional-conduct advice. Rules, standards and software features change, so confirm the position that applies to your firm before you act. See our disclaimer.
